Computing for the built environment

You are an Assistant Project Manager workin” rel=”nofollow”>ing for Aecom. Your manager has asked you to create a process chart (flowchart) of the various activities in” rel=”nofollow”>involved at the handover phase of a buildin” rel=”nofollow”>ing
contract. Your manager has given you the followin” rel=”nofollow”>ing notes:
The process starts when the PM agrees with the contractor a provisional date for the practical completion meetin” rel=”nofollow”>ing. This usually happens approximately 4 weeks before to allow the contractor time to
prepare his fin” rel=”nofollow”>inal programme to complete the works. The agreement of this date starts a series of other key activities: a. The Quantity Surveyor starts to plan the completion date for the fin” rel=”nofollow”>inal
account with the contractor
b. the contractor starts to identify defects and get these repaired by the sub- contractors at the first opportunity
c. the services engin” rel=”nofollow”>ineers start to plan the commissionin” rel=”nofollow”>ing programme
Two weeks before the practical completion date, the Architect, Engin” rel=”nofollow”>ineer, PM and contractor in” rel=”nofollow”>inspect the works that have been completed to identify any outstandin” rel=”nofollow”>ing snaggin” rel=”nofollow”>ing. The Architect produces a
list of snags and issues to the contractor. Approximately 10 days before practical completion, the services are started up to allow the coolin” rel=”nofollow”>ing and ventilation systems to be balanced and tested. At
the practical completion meetin” rel=”nofollow”>ing, a full site in” rel=”nofollow”>inspection takes place. Previous snaggin” rel=”nofollow”>ing is checked and new snags are identified. If snags are outstandin” rel=”nofollow”>ing, the snaggin” rel=”nofollow”>ing list is updated by the
Architect and a new date is agreed to hold another site in” rel=”nofollow”>inspection. If there are no snags, the PM prepares a draft of the certificate. After the practical completion meetin” rel=”nofollow”>ing, the PM meets with the
Facilities Manager who reviews the state of the buildin” rel=”nofollow”>ing. If it is sound, the Facilities Manager (FM) agrees to take the buildin” rel=”nofollow”>ing and the PM can issue the Certificate of Practical Completion
thereby passin” rel=”nofollow”>ing responsibility of the site to the FM company. If it is not sound, any defects are added to the Architects snag list and checked at the next site in” rel=”nofollow”>inspection. Upon issue of the
Certificate of Practical Completion, the QS issues a certificate releasin” rel=”nofollow”>ing half of the retention funds. Six weeks later, the QS meets with the contractor to agree the fin” rel=”nofollow”>inal account. Your flowchart
should be kept to a maximum of 20 boxes, show lin” rel=”nofollow”>inks for options at each stage and identify who does what activity.

Option 1: Freehold Property The freehold cost is £3 million. Legal fees are 2.5% of the freehold cost and the agents fees are 1.3%. Stamp duty is calculated based on 5% of the assumed ‘enable costs
for the first year (in” rel=”nofollow”>in this case the property manager has advised you should use £365/m2 per annum for this calculation). Busin” rel=”nofollow”>iness rates are assessed at £25,000 p.a. (in” rel=”nofollow”>in 2017) and you have been
asked to in” rel=”nofollow”>inflate this figure by 3% each year. To fit-out the branch, the QS advises that you should allow £1,650/m2 for the front of house and £1,000/m2 for the back of house. As it is a public
facin” rel=”nofollow”>ing facility, the front of house part will require to be refurbished every 7 years and the back of house part every 14 years. The QS suggests that you should use the same rates /m2 but in” rel=”nofollow”>include
for construction in” rel=”nofollow”>inflation at 6% per annum. Professional fees are to be allowed at 11% of total construction costs. To clean the buildin” rel=”nofollow”>ing and provide facilities management, the FM company charges
£125/m2 p.a. for the service. This is to be in” rel=”nofollow”>inflated by 4% per annum. An allowance for in” rel=”nofollow”>internal repairs is based on £5,000 in” rel=”nofollow”>in 2018 as a nomin” rel=”nofollow”>inal sum to cover min” rel=”nofollow”>inor damage and from 2019, an allowance
of £50/m2 for front of house and £10/m2 for back of house with a 5% in” rel=”nofollow”>inflation per annum for all future years. However, when the offices are refurbished, the allowance that year will be nil (£0),
the year after £5,000 (with 5% in” rel=”nofollow”>inflation per annum sin” rel=”nofollow”>ince 2018) and thereafter the formula used for 2019 with in” rel=”nofollow”>inflation. Bein” rel=”nofollow”>ing a freehold property, after 20 years the property will still be owned by
Co-Op Bank and the property manager suggests that the value of commercial property in” rel=”nofollow”>in the area in” rel=”nofollow”>increases from the purchase price by 2.5% per annum. Option 2: Leasehold Property The property manager
is confident of negotiatin” rel=”nofollow”>ing a lease on good terms and believes the Landlord will agree to offer a £500,000 contribution to the cost of the fittin” rel=”nofollow”>ing out of the branch and the period to the end of
2017 will be rent free. The followin” rel=”nofollow”>ing three years (2018 to 2020) the rent will be at £200/m2, risin” rel=”nofollow”>ing 5% at 2021, then at the same rate until the next rise of 5% at 2025, then the same rate until
another 5% rise at 2028 with no further in” rel=”nofollow”>increases to the end of the 20 year lease. The Landlord’s Contribution will be offset again” rel=”nofollow”>inst each years lease cost until exhausted. Agents fees are a lump
sum of £15,000 and the legal fees a lump sum of £40,000. Refurbishment costs, professional fees, stamp duty, busin” rel=”nofollow”>iness rates, FM costs, repair costs are the same costs and frequencies as option 1.
Bein” rel=”nofollow”>ing a leasehold property, the Bank does not own the buildin” rel=”nofollow”>ing and therefore will not benefit in” rel=”nofollow”>in any rise in” rel=”nofollow”>in the property value over time. At the end of the lease you should allow a dilapidation
cost of £300/m2 (at 2017 rates in” rel=”nofollow”>increasin” rel=”nofollow”>ing at 5% per annum) to rein” rel=”nofollow”>instate the buildin” rel=”nofollow”>ing back to the pre-let condition. Create a clear spreadsheet based on this in” rel=”nofollow”>information, showin” rel=”nofollow”>ing the costs of each
option per annum and over the whole 20-year period. Produce a suitable graph that shows the total costs per annum. Marks are available for good layout design, formattin” rel=”nofollow”>ing skills, use of variety of
formulas and chartin” rel=”nofollow”>ing.

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