You are an event assistant working for a capital city council. You are helping to organise the City’s New Year’s Eve celebrations. Along with the normal public fireworks event there is also a private ticketed event for the local A-listers as well as some lucky paying public and radio competition winners. You will be predominantly involved in organising the private event – a cocktail party with an international act as the main entertainment in one of the newest restaurants overlooking the water. The event will be fully catered by the restaurant. A staging contractor must be sought as well as additional entertainers and a theming contractor; a sponsor supplies alcoholic drinks. The event has a number of sponsors including media, a soft-drink manufacturer, spirit merchant and the venue. Your role is to set up a database and send out invitations to the A-list. You must also liaise with the media sponsors to publicise the limited number of tickets available at $500 per head and take the bookings and credit card payments. Further, you must source a staging and theming contractor. You will need to liaise with the international performer’s management to find out their staging requirements and then source them from the staging supplier. When you liaise with the venue to advise them of your event theming contractor, they tell you that they have a preferred supplier and that you can only work with them. The venue also advises that the alcohol sponsorship you have is a conflict of interest with their present alcohol supplier. Prepare a report
- The Event Name
- What category does the event belong to?
- What other industries will benefit from this event?
- What legal issues do you need to consider in general?
- What would be the best way to monitor ticket sales along with the RSVP’s from the invited A-list?
- Detail how you will deal with the venue and what issues you must consider.
- What technology might you use for research and planning this event?