A note about the References tool in Word
On a PC/Windows system (based on Office 2010)
When you need to create a citation (giving credit for work that you are referencing), you
click on References, then on Insert Citation. The next step is to add a new source.
When you get to the "Create Source" window, it is suggested that you click on the
"Show All Bibliography Fields." Here is a sample Source screen.
Once you have entered all the source information, click on Bibliography and then Insert
Bibliography.
This is the citation:
(Joseph, 2000)
This is how the source is entered into the References list:
Joseph, J. (2000, October). Ethics in the Workplace. Retrieved August 3, 2015, from asae-The
Center for Association Leadership:
http://www.asaecenter.org/Resources/articledetail.cfm?ItemNumber=13073
Other fields on the source page would be used for a journal article or an article from a
periodical.
On a Mac/OS system (based on Office 2013)
From the MAC Help files:
To add a citation, a works cited list, or a bibliography to your document, you first
add a list of the sources that you used.
Add a source by using the Source Manager
The Source Manager lists every source ever entered on your computer so that
you can reuse them in any other document. This is useful, for example, if you
write research papers that use many of the same sources. If you open a
document that includes citations, the sources for those citations appear under
Current list. All the sources that you have cited, either in previous documents or
in the current document, appear under Master list.
1.Open up your Word document.
2.On the Document Elements tab , under References ,
click Manage.
3.At the bottom of the Citations tool, click , and then click
Citation Source Manager .
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4.Click New.
5.On the Type of Source pop-up menu, select a source type.
- Complete as many of the fields as you want. The required fields are
marked with an asterisk (*). These fields provide the minimum information
that you must have for a citation. - Note You can insert citations even when you do not have all the publishing details.
If publishing details are omitted, citations are inserted as numbered placeholders.
Then you can edit the sources later. You must enter all the required information for a
source before you can create a bibliography.
8.When you are finished, click OK.The source information that you entered
appears in the Current list and Master list of the Source Manager.
9.To add additional sources, repeat steps 3 through 6. - Click Close.The source information that you entered appears in the
Citations List in the Citations tool.
Edit a source in the Citations tool
You can edit a source directly in the document or in the Citations tool. When you
change the source, the changes apply to all instances of that citation throughout
the document. However, if you make a manual change to a particular citation
within the document, those changes apply only to that particular citation. Also,
that particular citation is not updated or overridden when you update the citations
and bibliography.
1.On the Document Elements tab, under References, click Manage.
2.In the Citations List, select the citation that you want to edit.
3.At the bottom of the Citations tool, click , and then click Edit Source.
4.Make the changes that you want, and then click OK. If you see a message
that asks whether you want to save changes in both the Master list and the
Current list, click No to change only the current document, or click Yes to
apply changes to the source of the citation and use it in other documents.
Remove a source from the Citations List
Before you can remove a source from the Citations List, you must delete all
related citations. - In the document, delete all the citations associated with the source that
you want to remove. - Tip You can use the search field to locate citations. In the search field , enter part of the citation.
3.On the Document Elements tab, under References, click Manage.
4.At the bottom of the Citations tool, click , and then click Citation Source
Manager. - In the Current list, select the source that you want to remove, and then
click Delete. The source now appears only in the Master list. - Note If the Delete button is unavailable, or if you see a check mark next to the source in the list, there is still at least one related citation in the document. Delete all remaining related citations in the document, and then try deleting
the source again.
7.Click Close. The source that you removed no longer appears in the Citations
List.
Step 2. Insert, edit, or delete a citation (optional)
Insert a citation
1.In your document, click where you want to insert the citation.
2.On the Document Elements tab, under References, click Manage.
3.In the Citations List, double-click the source that you want to cite. The
citation appears in the document.
Add page numbers or suppress author, year, or title for a specific citation
Use this option to make custom changes to a citation and keep the ability to
update the citation automatically.
Note The changes that you make by using this method apply only to this citation.
1.Click anywhere between the parentheses of the citation. A frame appears
around the citation.
2.Click the arrow on the frame, and then click Edit this Citation.
3.Add page numbers, or select the Author, Year, or Title check box to keep that
information from showing in the citation.
Make manual changes to a specific citation
If you want to change a specific citation manually, you can make the citation text
static and edit the citation in any way that you want. After you make the text
static, the citation will no longer update automatically. If you want to make
changes later, you must make the changes manually.
1.Click anywhere between the parentheses of the citation. A frame appears
around the citation.
2.Click the arrow on the frame, and then click Convert Citation to Static Text.
3.In the document, make the changes to the citation.
Delete a single citation from the document - In the document, find the citation that you want to delete.
- Tip You can use the search field to locate citations. In the search field , enter part of the citation.
3.Select the whole citation, including the parentheses, and then press DELETE.
Step 3. Insert or edit a works cited list or a bibliography
A works cited list is a list of all works you referred to (or "cited") in your
document, and is typically used when you cite sources using the MLA style. A
works cited list differs from a bibliography, which is a list of all works that you
consulted when your researched and wrote your document.
Insert a works cited list or a bibliography
1.In your document, click where you want the works cited list or bibliography to
appear (usually at the very end of the document, following a page break).
2.On the Document Elements tab, under References, click Bibliography, and
then click Bibliography or Works Cited.
Change a works cited list or a bibliography style
You can change the style of all the citations contained in a document's works
cited list or bibliography without manually editing the style of the citations
themselves. For example, you can change the citations from the APA style to the
MLA style.
1.On the View menu, click Draft or Print Layout.
2.On the Document Elements tab, under References, click the Bibliography
Style pop-up menu, and then click the style that you want to change the
bibliography's references to. All
references in your document's bibliography change to the new style.
Update a works cited list or a bibliography
If you add new sources to the document after you inserted the works cited list or
bibliography, you can update the works cited list or bibliography to include the
new sources.
1.Click the works cited list or bibliography. A frame appears around it.
2.Click the arrow on the frame, and then click Update Citations and
Bibliography.
Sample Solution