Writing a fact sheet document

Using the attached excel spreadsheet, write a fact sheet document that provides high-level information for a senior executive on the 2019 fiscal year (FY) operating plan budget excel spreadsheet. Please follow the following instructions: Content • Write in the present tense and as active as possible • Keep the text brief - no one wants to read tons of information in small font • Keep the most important information in the first paragraph - what the issue is, what action is needed, and label the main message(s) • Use terms contained in spreadsheet consistently • Double check all numbers and percent’s used • If details are given in a table or chart, there is not need to give those details in the narrative (use general terms instead) • If using lists, put them into bullets • The fact sheet must be self-contained - do not refer to previous documents or assume that they remember the information Layout • Two pages • Use times new roman, 12 point font • The page should begin with the words “Fact Sheet,” followed by a very brief headline that explains the subject of the page. • Use bullets when you can • Use bolding and subject headings to emphasize important points • Include two (2) simple graphs and charts to give the reader the information with just a glance and one should be a pie charts • Give references for more information - in electronic communications you can offer links Use the following below to check for writing errors • Identify all acronyms at first use, then use only the acronym for the rest of the document o Example: The Center for Rural Health (CRH) was established in 1980. The CRH is based at the University of North Dakota School of Medicine & Health Sciences. • In narrative, use the word “percent” rather than the symbol “%” Example: Of the 100 people who were sent the survey, 80 percent responded. • Avoid use of decimals when using percents. o Example: The population of North Dakota has increased just over one percent in the past year. • Using numbers: In general, any number at or below 10 is written out as words, above 10 as numerals. o Example: During the program, information was sent to three communities resulting in responses from 234 people. Exceptions: When a number comes at the beginning of a sentence and dates: o Example: Two hundred thirty-four people responded to the mailing before April • Titles: If a title comes before the name, it is capitalized. If it comes after the name, it is not. Courtesy (non-degree) titles such as Mr. Mrs., Miss, or Ms. are generally not used and should be used only when specifically requested (and then consistently). o Example: Center for Rural Health Director Gary Hart attended the meeting. Brad Gibbens, deputy director of the Center for Rural Health, joined him. • Dates: There is no comma between month and year. There is a comma between date and year. o Example: We are planning on meeting in April 2019, possibly April 15, 2019. • People first: When using terms to describe people, it is a good idea to use “people first language.” o Example: Many of the children who are uninsured in North Dakota come from families with low income. It is also a good idea to set the grammar check on your Microsoft Word program to check style also. This is done under Tools, Spelling and Grammar, Options, Grammar, Writing Style: Grammar & Style. Look at the Examples below • Center for Rural Health Fact Sheets                                                                                                                              

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